There are specific procedures to follow when going on conferences. The following document will guide you through the process of approval. The forms are available to download in pdf format.

Download the Conference Policy

After you have reviewed the policy, please download the conference proposal form and submit it to the Office of Student Affairs to be reviewed. You must also fill out and submit the Student Conference Agreement which you can download below.

Download the Conference Proposal Form

Download the Student Conference Agreement

After you have obtained the receipts from your expenses during the conference, please complete the reimbursement form AND the expense break-down form and submit them to the office of student affairs for approval of reimbursement.

Download the Reimbursement Form
Download the Expense Breakdown Form

Local Travel
NYU School of Medicine will reimburse medical students for commuting to education-related activities. Students may be reimbursed for commuting to and from off-site pre-clinical required courses and clinical rotations only. Other than the exceptions outlined below, reimbursement will be limited to the cost of public transportation (i.e., bus, subway, Long Island Railroad). Note that a reimbursement form and receipt(s) must be submitted for each expense.

Download the Reimbursement Form

Exceptions:

• Taxi and car service fare will only be reimbursed for travel between 8:00 p.m. and 6:00 a.m. , Monday through Sunday. A receipt is required.
• Every attempt should be made to take the Shuttle Bus to Northshore. If you miss the Shuttle Bus, LIRR expenses will be paid as well as taxi and car service fare to and from the train station. Note that taxi and car service to Northshore will not be reimbursed from any other location except to and from the LIRR train station. A receipt is required.
• Students who live outside Manhattan and are driving to rotations also outside Manhattan (i.e., Brooklyn , Long Island ) may be reimbursed for parking at these locations. Parking in Manhattan will not be reimbursed under any circumstances. A receipt is required.
• Special circumstances must be discussed in advance with Joe Oppedisano, Director, Office of Student Affairs or Valerie Keane, Supervisor, Support Services.
  Note: Students are requested to use these services in groups whenever possible. The Dean's Office will provide recommended car services and cost guidelines.
• Commuting to electives is not reimbursed.

Approval must be received in advance from Joe Oppedisano, Director, Office of Student Affairs for any travel/commuting expenses.