All proposals for sponsored support must be reviewed by the Office of Grants Administration. The application must be accompanied by the New York University School of Medicine (NYUSM) Transmittal Form signed by the project director and the department chairperson, along with the Investigators' (all key personnel) Financial Interest Disclosure Forms.

The simplified instructions below apply to R01, R03, R13, R15, R18, R21, R24, R25, R29, R37, R42, R44, and all K series mechanisms. For all other funding mechanisms, submit a full PHS 2590 application. All NIH award notices identify whether the grant is subject to or excluded from SNAP.

• Complete the Face Page (Form Page 1) except for items 8a and 8b. The template includes NYUSM administrative information.
  
  

• Complete the Progress Report Summary (Form Page 5) - limited to 2 pages excluding tables, figures and responses to the Progress Report Questions listed (see below).
  
  

• Submit Biographical Sketch pages for all new key personnel. Complete the Personnel Report Page (Form Page 7).
  
  

• Complete the Checklist Page (Form Page 6) only if there is a change in performance site that will affect facilities and administrative (indirect) costs.

All continuation (SNAP & NON-SNAP) applications MUST respond to the following questions at the beginning of the progress report:

• Has there been a change in the other support of key personnel since the last reporting period?
  
  

• Will there be, in the next budget period, significant rebudgeting of funds from what was approved for this project? (This does not apply for modular awards.)
  
  

• Will there be a change in level of effort for key personnel from what was approved for this project?
  
  

• Is it anticipated that an estimated unobligated balance (including prior year carryover) will be greater than 25 percent of the current year's total budget?

The following statement and information must be added to Section D of the Progress Report.

Required Education In Human Subjects Protection NYU School of Medicine has developed an education program on the Protection of Human Research Participants that consists of a web-based tutorial and related set of questions in three sections:

1. The Roles and Responsibilities of the IRBA;
   
   
2. Responsibilities of Investigators; and
   
   
3. NYUSM Policies Governing Human Subject Research. Information on personnel who log on to and complete the education program is stored in a database for verification. The following personnel have successfully completed the tutorial:

If the application is targeted to a specific NIH institute, please contact that institute for updates and supplemental guidelines.

• The NIH salary cap is $191,300. For budgeting purposes in new NIH grant applications, we suggest that the new salary level be used.
  
  

• Salaries and wages should be budgeted commensurate with the proposed level of effort as defined in the Institutional Policy on Cost Sharing. Budget salaries according to the proposed start date of the project.
  
  

• Salaries and wages should be increased by 3% for each succeeding budget period until further notice.

The fringe benefit rate is calculated on a fiscal year basis. The rate is 30% of budgeted salaries and wages.

Consultant Costs:

• Provide names and organizational affiliations. Indicate fees being paid. Describe services to be performed in Budget Justification section.

• Justification should be provided for each item requested which represents a significant change from that previously recommended.
  
  

• The budget justification for salaries should include the following statement: "Institutional Base Salary data provided in this application reflects the current salaries of project personnel or the salary scales of open positions, increased by 3% for estimated costs of inflation, contractual agreements, merit raises, and other adjustments. These amounts are for budgeting purposes only. Actual salaries to be paid in future years must be in agreement with the official wage and salary program consistently applied at New York University School of Medicine."

• Include only those items of equipment having a useful life of more than one year and an acquisition cost of $3,000 or more per unit. All other items should be included in the "Supplies" or "Other" category.
  
  

• Equipment costs are excluded from the total direct cost base used to calculate the F&A costs.

• The individual(s) traveling, and the purpose and destination of each trip must be specified.

• Costs for purchase of animals should be listed in the "Supplies" category.
  
  

• Costs for animal maintenance (unit care costs and number of care days) should be listed in the "Other Expenses" category.
  
  
• Animal Per Diem Rate Schedule.

• Patient is defined as a human subject who is enrolled in a research protocol. Include detailed information such as number of patient days, estimated costs per day, and costs per treatment or test. If both in-patient and out-patient costs are requested, provide information for each separately, and if multiple sites are to be used, provide the information in detail by site. These costs are excluded from the direct cost base used to calculate the F&A costs.
  
  

• Provide specific information regarding anticipated sources of other support for patient care costs, such as third party recovery or pharmaceutical companies. Include any potential or expected utilization of the General Clinical Research Center.
  
  

• The following allowable costs are not classified as patient care costs, but should be included in the "Other Expenses" category of the budget: items for personal expense reimbursement, such as patient travel; consulting physician fees; or any other direct payments to patients, including inpatients, outpatients, subjects, volunteers, and donors.

Itemize by category and unit cost. Include costs such as:

• Animal maintenance.
  
  

• Direct payments to patients, subjects, volunteers.
  
  

• Communications- toll calls and postal charges for large volumes of mailings.
  
  

• Publications.
  
  

• Equipment maintenance and service contracts.

Facilities and Administrative Expenses:

• The F&A cost rate is determined from the start date of the last competitive grant award. The rate is based on modified total direct costs (MTDC), unless otherwise specified by the program guidelines.

• These F&A cost rates were negotiated with the Department of Health and Human Services in an agreement dated 05/21/08.
  

• The current F&A Rate is 69%. To calculate the F&A cost, it may be necessary to use a split rate, depending on the start date of the project period.
  

• The current F&A cost rates have been negotiated with the Department of Health and Human Services in an agreement dated 05/21/08.
  

• The rate for institutional training (T32, T35) and research training (K-awards) is 8%.
  

• The modified total direct cost (MTDC) base excludes equipment, alterations and renovations, patient care costs, student aid, stipends, tuition, dependency allowances and all consortium costs beyond $25,000 per consortium.
  

• Consortium grants should have a separate budget page for each institution. Each budget should include both the direct and F&A costs. Effective October 2001 (FY02), NIH will provide F&A costs of up to 8% of the total direct costs, less equipment, for foreign & international consortia. These funds are to support the costs of compliance with DHHS and NIH requirements. Only the first $25,000 of each consortium is included in the F&A cost base. These costs are included in the base one time only. A "Cooperating Institution Consortium Statement" signed by the authorized Grants Administration official is required for each project.
  

• The stipend level for Sackler students:
  
  • 2005 -2006 - $26,000
  • 2006 -2007 - $26,000
  • 2007 -2008 - $27,000

Health insurance premiums for trainees must be included in the budget when allowed. Trainee health insurance premiums for single coverage only, should be budgeted at $4,996 for FY 05. Family health insurance is an allowable expense and should be budgeted as follows: Individual plus one dependant at $8,991 Family at $13,487 Increase by 13% in each subsequent year.

• GSAS tuition and fees for 2005-2006 will be the following:
  
  • TUITION PER POINT: $1,024
  • Tuition for 24 points = $24,576
    
• FEES:
  
  • FALL SEMESTER :
    
    • First point = $297
    • Per point after first point = $53
      
  • SPRING SEMESTER:
    
    • First point = $310
    • Per point after first point = $53
      
  • Training-Related Expenses:
    Institutional costs of up to $2,200 per year per predoctoral trainee and up to $3,850 per year per postdoctoral trainee may be requested to defray the costs of other research training related expenses, such as staff salaries, consultant costs, equipment, research supplies, and staff travel.

Trainee Travel:

Trainee travel, including attendance at scientific meetings that the institution determined to be necessary to the individual's research training, is an allowable trainee expense.

If the application is targeted to a specific NIH institute, please contact that institute for updates and supplemental guidelines.

SNAP VERSUS NON-SNAP APPLICATION REQUIREMENTS:

• Transmittal form.
• Financial disclosure forms for all key personnel.
• Face page.
• Progress report summary (form pg 5) Progress report summary must answer the 4 questions.
• Personnel report (form pg 7).
• Checklist page (form pg 6) IF there is a change in performance site that will affect F&A costs.
• Biographical sketch for new key personnel.
• Other support page for PI and key personnel ONLY IF active support has changed. If a previously active grant has terminated and/or if a previously pending grant is now active, the change in support is to be reported.

• Transmittal form.
• Financial disclosure forms for all key personnel.
• Face page.
• Progress report summary (form pg 5) Progress report summary must answer the 4 questions.
• Personnel report (form pg 7).
• Budget.
• Budget justification.
• Biographical sketch.
• Other support page for PI and key personnel.
• Checklist page (form pg 6).