This memo is a reminder to all department
to please send the yellow copy of the Small Dollar Order form
to Purchasing Services, this will prevent Credit Hold issues
and lessen the workload for your department. Please be sure to send the yellow
copy to Purchasing using one of the Blue Mailboxes or hand
deliver directly to Natalija Shkreli at SoM Finance/AP & Purchasing
I am also taking this opportunity to remind everyone of five things you
must know if you use the Small Dollar Order forms.
- The Small Dollar Order has a number on the form that is
used as a reference for payment of vendor invoices, and is used
for products or services up to $1,000.
- The Small Dollar Order is a
contract between the SOM department and the vendor.
- For Small Dollar Orders, it is the responsibility
of each department to process invoices for payment
in a timely manner.
- The Billing and Shipping address is always
your Department Address.
- There are four copies to Small
Dollar Order Forms and they must be
distributed as follows:
- White (Original)
: Send/fax to the Vendor
- Yellow: As soon as you place your order,
YOU MUST send this copy to NYU Purchasing Services via
the Blue Mail Boxes or hand deliver to SoM Finance.
- Pink: The department
keeps until they receive the product/service and the vendor invoice,
then you must attach the invoice to the pink form and send to
for payment. Always make sure the chartfield is legible valid.
- Blue: Department
should retain for their records.
Blue Mail Box and Finance/AP & Purchasing
SOM has three mailboxes that must be used for the delivery of Purchasing
Services and Accounts Payable documents, they are located at:
- 530 First
Avenue, 1st floor in the Medical Center
- 545 First Avenue, 1st floor in Greenberg
- Old Bellevue Hospital, ground floor
in the mailroom
SoM Finance/AP & Purchasing Operations for SoM is located at Greenberg
Hall, 545 First Avenue, floor & room # SC1-47.
If you should have any questions or concerns regarding this reminder, please
feel free to contact Natalija Shkreli at 212-263-3872 or e-mail to firstname.lastname@example.org.
Accounts Payable & Purchasing Operations
Greenberg Hall, Room SC1-47