Announcements

More PeopleSoft Updates

PLEASE REMEMBER TO FORWARD THESE UPDATES REGARDING THE NEW HR/PR SYSTEM TO ANYONE IN YOUR DEPARTMENT/DIVISIONS THAT HAVE HR RESPONSIBILITIES AS WE ARE ONLY SENDING THEM TO THE DEPARTMENT ADMINISTRATOR/DIRECTOR since who is involved in HR matters differs by Department.

As a follow up to the email sent out last Friday, we are providing you with ongoing updates regarding the change over to the new HR/PR system.  

Staff and Faculty Requisition Form

--Effective immediately, you should begin using the new “Staff and Faculty Requisition Form” to initiate the request to fill a vacant position or to process a new faculty member, pre/post doc, or graduate assistant onto payroll.  The signatory approval process remains the same.  A copy of the chart was distributed at the HR Training meetings and will ultimately be on the web in the HR Admin Tool when its ready (target is 9/1/2005).

Research Scientists

--As of 9/1/2005, those departments with employees classified as Research Scientists must record their hours on E-Time in accordance with the schedule contained in the memo that Payroll (Sandra Cortina) sent out on Friday.  Their first bi-weekly check will be the check dated 9/16.  In order to understand their transition, please refer to the attached memo that is being sent to these employees which explains the process to them.

Communication Regarding the Paychecks:

--In order to keep you informed, attached is an advance copy of the letters that are going out to the Faculty and Staff at NYUSM, NYUHC and HJD that explain how to read the paycheck and describes what resources will be available to answer questions.  Please be aware that due to the nuances that exist with the various segments of the population, we had to create 14 versions of the letters and they will be mailed to the homes except for those employees who are on the bi-weekly School payroll since that paycheck is being issued this week.  The letters are targeted to the various populations as follows:

Scientist Cycle Change Letter—is the explanation of how they will be transitioned from the monthly payroll to the bi-weekly cycle.  This will be sent to their homes along with a copy of either the “smbwkly flex” letter (if they are eligible for flex benefits) or the “sm basic” letter (if they are FT/PT w/ base hrs of 17.5 or greater and making less than $30K) or “sm non-flex” if they are not eligible for any benefits.  A detailed explanation of each of these letters is listed below.

Paycheck Explanation Letters:

1) Physicians and Staff Paid Bi-weekly Who are Eligible for Flex Benefits (file named “sm biwkly flex”):  This will be sent via email (based on an email list that SoMIT set up for us) to this population.  It would be for any faculty member paid as a Staff Physician/Psychiatrist as well as non-union staff (job codes 1XXXX, 4XXXX thru 8XXXX) who are regular part time with base hours of 17.5 per week or full time who are eligible for Beneflex benefits.

2) Faculty and Staff of NYU School of Medicine Eligible for Basic Care (file named “sm basic”):  This will be sent to the homes for this population who are paid monthly.  This population would include any faculty member who is full time and paid < $30K or Staff MD/Scientist who at least part time and paid FTE salary < $30K (grandfathered groups) or Pre Docs, Post Docs, and Graduate Assistants.

3) Full Time Compensated Faculty Paid Monthly Eligible for Beneflex (file named “sm monthly flex”):  This will be sent to the homes for this population.  This population would include any faculty member who is full time and eligible for the Beneflex benefit package.

4) Part Time Compensated Faculty and Staff (file named “sm non-flex”):  This will be sent to the homes for the population who is paid monthly.  For the population that is paid bi-weekly, it will be sent via email since this week is the first paycheck in PeopleSoft for the bi-weeklies.  This population would include any faculty member who is compensated on their part time appt, any Staff MD or Psychiatrist and Staff who have base hours less than 17.5 per week, as well as casuals and per diems.

5) Employees who are members of Local 1199 and 32B/J (file named “smnyhchjd non rn”):  This will be sent to the homes for this population.  This population would include any faculty member who is full time and eligible for the Beneflex benefit package.  This was sent out on Friday in the mail since these School of Medicine employees get their checks this week.

For those being mailed to the homes, they are prioritized in order of payroll cycle. 

We will continue these updates.  If you have any questions, please feel free to let me know.

Thanks

Nancy