Use of the HR Admin Tool

As many of you are aware, for the past six months, we have been reaching out to Dept Admin & Directors of Administrative Areas to arrange for training for end users on the web based HR ADMIN WEB TOOL that provides you with the ability to look up HR information pertaining to your employees.  Since this was a massive undertaking, the implementation has been undertaken on a gradual basis so that we could manage this process effectively.  As part of the planned enhancement of this tool, we have worked closely with SoMIT to create the equivalent of a downloadable file of the CPP (we refer to it as the “online CPP” directly from your desktop and it is now available for use.

As announced in the July 2004 Department Administrators meeting, this “Online CPP” was created to allow departments immediate access to a CPP, which is printable directly from a desktop. This provides the major benefit of having ready access to current employee information in order to process transactions to Human Resources and Payroll.

There are several important points to be aware of when using this web printable CPP:

• This CPP is not intended for use when terminating an employee.  The current procedure of attaching the Termination Form to an email will continue.
• CPPs should continue to be used when processing transactions for Non-Compensated Faculty.
• Since the Online printable CPP does not have carbon copies, you are advised to make a photo copy for your records prior to sending the form for signatory approval.

The current 5 page carbon version of the CPP will be no longer be available in the very near future for making changes to Human Resources/Payroll information of School of Medicine FACULTY and STAFF who are compensated.  This change allows several benefits:

It allows us to reduce the amount of occurrences in which the CPP has to be sent interoffice (only for processing rather than for both processing and reprinting); it also allows us to save on the expense of purchasing that form ($5 per form which translates to several thousand dollars) and the staffing in both PR and the School’s Finance Dept that is needed to distribute the CPP with the new information.

Please keep in mind that we are being very conservative on access to this tool and all requests have to be initiated by the Department Administrator and/or the Director of the Administrative Depts and are based on established guidelines set up within the system. 

If you do not already have access to the Web-based HR ADMIN TOOL or have any questions pertaining to the tool, please contact Todd Silver at 404-3442 to obtain security access or to have your questions addressed.