Next ODL FPRP Training: May 2008
Are you a new administrator, or someone helping the department with submission of faculty recruitment, or need a refresher in learning how our website and application submission works? If so, then you should be part of our next OD&L training session. This course provides an overview of the faculty recruitment process and describes the required 8 steps, the associated forms, templates, emails, and web tools. This course is recommended for new users of FPRP and those looking to refresh their knowledge.
To register, please call: Adam Hardy at OD&L office (212) 404-3868
Science Strategy Committee:
The Science Strategy Committee, co-chaired by Vivian Lee, Vice Dean for Science and David Sabatini, Chair of Cell Biology, is charged with reviewing all research faculty recruits requiring significant NYUMC resource support (e.g., basic science tenure eligible assistant or associate professor) so as to ensure both scientific excellence and alignment with our research priorities. Please contact David Church or Niketa Sheth to determine if your candidate should be reviewed by the Committee and they can assist you with any preparation of required review materials (e.g., cv, overview, and business plan). The Science Strategy Committee meets monthly.
Dean’s Recruitment Council Meeting:
Beginning January 2008, the Dean’s Recruitment Council will review tenure-eligible Request to Recruit Forms (RTRFs) on a monthly basis. These reviews will occur on the 30th of each month (or in the case of February, on the 29th). With the Dean’s approval, the Planning and Business Initiatives Office will provide the online approval of the RTRF.
Please note, revised versions of the Offer Letter, Change of Responsibility and Addendum templates have been uploaded to the FPRP website. The revised versions include minor edits, such as formatting and punctuation, as well as a substantial change in the salary schedule. You will see that the latter half of the schedule has been deleted and the schedule no longer includes the non-NYUSOM payroll sources (non-NYUSOM payroll sources are still captured in the RTRF). Finally, a modification in text regarding compensation from non-NYUSOM sources, such as the Veteran’s Administration and the Nathan Kline Institute, has been made; the templates now include an introductory paragraph and a paragraph in the General Provisions Section which cover this.
The most recent templates must be used for drafting letters, which can be found at http://www.med.nyu.edu/fprp/ click on Letter Templates Available in Appendix I. As outlined in the instruction section of each template, only the most recent template will be accepted. Letters that use previous versions of the template will be returned to the sending Department to be revised and resubmitted to ensure accuracy and legal compliance. If you have questions, please contact Andrew Bennett at 212-263-2898
Q: When should I print the Offer Letter for Deans Signature?
A: Once the review of a draft offer letter is complete and finalized by Vice Dean approval, the department will receive an approval email auto-generated from the FPRP site. At this time, the department should print three copies of the offer letter and one copy of the CV for the PBI office.
Q: Is CPP required for Planning Office to proceed with my COR?
A: Yes. Please route the CPP for signature. Once Janice Tobia receives the completed CPP, she will fax a copy to Planning and Business Initiatives. This allows PBI to finalize the Change of Responsibility Letter. If a draft COR is received by PBI prior to receiving the completed CPP, PBI will begin the review but NOT complete it until the CPP has been received.
Note: Faculty Records must have both the approved CPP and COR to implement the changes in responsibility, title and/or salary.
Q: If I have a problem with signing on, or submitting a RTRF, who do I contact, IT or Planning?
A: Please contact Safia Khan at: (212) 263-2226. PBI will involve IT resources as necessary.
Q: I have an RTRF in my view status that indicates either “Awaiting FATR” OR “Signed Offer Letter Date”. What does this mean? How can this RTRF be closed for completion?
A: An RTRF cannot be closed for completion without filling out the Step 3: FATR form and entering in the candidate’s signed offer letter date. It is the responsibility of the department administrator to complete these steps.
If your view status indicates “Awaiting FATR,” select the tab labeled Step3 along the top of the page to fill out the FATR form. This form must be submitted online to be compliant with federal regulation.
If your view status indicates “Signed Offer Letter Date,” enter in the candidate’s signed offer letter date in Step 6 on the FPRP website.
Among the many key players in the FPRP process, the Planning and Business Initiatives office (PBI) would like to recognize Janice Tobia, Manager of the Office of Faculty Records. For over 25 years, Janice has dedicated her career to faculty affairs, managing all aspects of promotion and tenure for faculty. Janice’s expertise is highly regarded in her role on the steering committee of the Faculty & Physician Recruitment (FPRP), a School of Medicine policy for hiring new faculty.
Along with being the final reviewer of Offer Letters and Change of Responsibility Letters, Janice also manages Step 7 of the FPRP, the Appointment Packet. Throughout the recruitment process, Janice together Laurie St. Denis and Denise Romano-Jordan provide valuable support to the administrators, executive leadership and PBI by problem solving, providing answers and helpful feedback.
The office of Faculty Records is certainly a top resource for the Planning and Business Initiatives (PBI) Office. We have worked with Janice and requested her expertise on many projects on daily frequency. She is always a team player and provides consistent and timely feedback to both PBI and other departments. Over the past seven years, PBI has been in partnership with Janice and we are extremely grateful for her on-going support and efforts with the FPRP process.
1 212 263 6264
Credentialing: All MSS Offices in which your candidate will be providing patient care
(SoM) Doug Merkle or your department’s Budget Manager
(FGP) Andrew Rubin or your department’s Practice Manager
(Hospital) NYUHC Funding
Dr. Andrew Brotman
1 212 263 2362
1 212 263 0311
(Animal Facilities) DLAR
Toya Mc Williams
Transition Management (New Hire Processing of Faculty onto NYU Payroll):
For Submission of Online Forms & Real-time tracking
FPRP Informational Website
For Process, Policy & Downloadable Forms