Next ODL FPRP Training: June 5th , 2007, 1pm-3pm
This course provides an overview of the faculty recruitment process and describes the required 8 steps, the associated forms, templates, emails, and web tools. This course is recommended for new users of FPRP and those looking to refresh their knowledge.
To register, please call: (212) 404-3868
Next Dean’s Recruitment Council Meeting: May 25th, 2007
All tenure/tenure- eligible track faculty positions are reviewed to secure preliminary approval to recruit.
View the RCM meeting schedule.
Offer Letter Template
To be sure you are using the most recent offer letter template, go to http://www.med.nyu.edu/fprp/ and click Letter Templates Available in Appendix I. to download the current offer letter template. Among the many updates to the most recent offer letter template, you will find that the current offer letter template includes the option for inclusion of a FGP agreement.
Change of Responsibility (COR) Template
Please be sure you are using the most current COR template. You can download it from http://www.med.nyu.edu/fprp/ at Letter Templates Available in Appendix I. You will notice the new COR and offer letter templates follow similar format.
Q: I am unsure if I need to fill out an RTRF through the FPRP process OR submit a Change of Responsibility (COR) letter. How would I know for sure?
A: Check the matrix, found at: http://www.med.nyu.edu/fprp/ under: “When should I follow the recruitment process and change of responsibility?” This matrix will allow you to see all scenarios related to FPRP and COR. If you have any questions or would like to confirm, please call Janice Tobia at: (212) 263-5194.
Q: Can the offer letter be submitted before the financial plan is approved?
A:Yes, the offer letter can be submitted while the financial plan is being reviewed. However, the financial commitment in the offer letter should match the financial plan and the offer letter will not be approved until the financial plan has been approved.
Q: After Human Resources approves the offer letter, should I print it for the Dean’s signature?
A: No, the letter needs to be further reviewed by the PBI Office, and then forwarded to the Vice Deans for their review and approval. Once approved, the department will receive an approval email auto-generated from the FPRP site. At this time, the department should print three copies of the offer letter and the CV for the PBI office.
Q: I have an RTRF in my view status that indicates either “Awaiting FATR” OR “Signed Offer Letter Date”. What does this mean? How can this RTRF be closed for completion?
A:An RTRF cannot be closed for completion without filling out the Step 3: FATR form and entering in the candidate’s signed offer letter date. It is the responsibility of the department administrator to complete these steps.
If your view status indicates “Awaiting FATR,” select the tab labeled: Step3 along the top of the page to fill out the FATR form. This form must be submitted online to be compliant with federal regulation.
If your view status indicates “Signed Offer Letter Date,” enter in the candidate’s signed offer letter date in Step 6 on the FPRP website.
Vice President for Total Compensation
Among the many key players in the FPRP process, the Planning & Business Initiatives Office (PBI) would like to recognize Nancy Sanchez, Vice President for Total Compensation. Nancy has been with NYU School of Medicine for over 25 years.
In Step 6, the Offer Letter Stage of the FPRP process, Nancy Sanchez reviews all draft offer letters to ensure that their benefits are in line with the position the faculty is filling. Her work ensures the accuracy of all general provisions within the letter, confirms the start date, benefits, and compensation, and facilitates a smooth flow of transition management in the new hire process. In addition, she is the prime resource for various human resources matters, including inquiries regarding part-time employee policies and faculty benefits.
Nancy has played an integral role in both creating the FPRP and developing ongoing enhancements. By using the established process with its various checks and balances, she provides consistent and timely feedback both to PBI and the departments. PBI would like to thank Nancy as a key partner in FPRP as she continues to champion its use throughout the SOM.
Credentialing: All MSS Offices in which your candidate will be providing patient care
(SoM) Doug Merkle or your department’s Budget Manager
(FGP) Andrew Rubin or your department’s Practice Manager
(Hospital) Dr. Max Cohen
(Animal Facilities) DLAR
Toya Mc Williams
Interim Contact (212) 263-3492
Transition Management (New Hire Processing of Faculty onto NYU Payroll):
For Submission of Online Forms & Real-time Tracking
FPRP Informational Website
For Process, Policy & Downloadable Forms