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pre-clinical students may miss a total of two free clinic sessions for which they find appropriate replacements. Students who miss more than two sessions will be replaced for the remainder of the clinic session with a student from the alternate list.
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pre-clinical students must always find a replacement from the other team or the on-call alternate list if they are unable to make a session. Students who miss even one session without having an appropriate replacement fill in for them will be replaced for the remainder of the clinic session with a student from the alternate.
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pre-clinical students are expected to attend clinic each session, unless an emergency, illness, or important obligation out of the city prevents them from meeting this responsibility. Our patients depend on competently trained volunteers being at the clinic each session. Late Friday nights and upcoming exams are NOT VALID excuses for needing to miss clinic.
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pre-clinical students who need to miss clinic must follow the below protocol (please note that some aspects are different from previous years) Also note that once you switch with someone, if you find yourself unable to make the new date, you are responsible for finding an appropriate replacement for that new date:
1. Email the other team to ask if someone will switch with you. You can either email the other team using the team listserv, or email team members individually. The names and emails of people on the other team will be included in the schedule spreadsheet emailed out at the beginning of the session. You can switch for any date during the session.
2. If no one on the other team is able to switch with you, email one of the on-call alternates. The names and emails of the on-call alternates for each week will be sent out in the schedule spreadsheet, and also listed (with any changes) in the reminder email you will receive each Sunday the week before clinic.
3. You must email the Student Volunteer Scheduling Coordinator (volunteer@nycfreeclinic.org) with the date and name of your switch/alternate replacement by 8AM THURSDAY (two days before the switch/replacement). Failure to email or find a replacement by this time will result in it counting as one of your two possible excused absences.
