Rodents from non-commercial sources pose the highest single risk of introducing infectious agents into The Division of Laboratory Animal Resources (DLAR) animal colonies. Non-commercial sources are defined as institutions that do not have closed colonies with intensive health monitoring programs. These include academic and other research institutions, small commercial breeding companies and certain colonies maintained by approved vendors (e.g. contract breeding)
Investigators requesting rodents from such sources for rederivations should allow 3-4 weeks for the transaction.
In order to obtain rodents from non-commercial sources:
- A “Web Animal Order” must be submitted. This is the same method used when ordering animals from a recognized vendor.
Under the Vendor field select: Outside Institution.
Under the Ordering Comments field, include the following:
In addition, investigators must request that the donating institution provide recent health information on the colony of origin including:
- Name of the exporting PI
- Name of the contact person of institution’s animal facility
- Phone number
- Fax number
- Email address
- Also, include on the Ordering Comments section if rodents will be used for purposes other than for rederivation while in the Berg quarantine room. That request along with the health report need to be approved by the DLAR vet on staff.
As well as bacteriology, parasitology, pathology and helicobacter reports. All health information can be faxed to DLAR at 212-263-8235, attention: Vanda Williams or via email: email@example.com
- A description of the rodent health monitoring program of the supplying institution.
- A copy of the past year's health report(s) for the colony from which the rodents are to be imported.
- The following test should be covered in all health reports received: SEND, PVM, MHV, TMEV, REO, MPUL, MPV, EDIM, LCMV, MAV, ECTRO, K, POLY, MTLV and MCMV.
Animals should not be shipped until DLAR makes the final arrangements with the supplying institution to receive the rodents. Shipping must be door-to-door. DLAR does not have the capability of retrieving animals from the airport.
Procurement of rodents from international sources require involvement of a fee-for- service import broker to expedite clearing through customs, to coordinate the necessary USDA paperwork, and deliver the mice to the facility. Costs for these services are fully recovered by DLAR.
- Additional requirements must be met when importing animals harboring agricultural animal pathogens or biological agents (>BSL 2) from other countries.
- Specifically, an import permit must be submitted to and be approved by the USDA or the CDC. This process may take 4 to 6 weeks. Please contact a DLAR veterinarian for additional information.
- DLAR recommends that rodents not be shipped if ambient temperature in New York City, the destination, or transit locations is expected to exceed 85 ºF or is less than 45 ºF. The use of transportation companies that employ temperature-controlled vehicles to deliver animals to and from the airport is necessary.
- DLAR recommends the use of World Courier (800-221-6600). Shipping arrangement are made between DLAR’s shipping coordinator and the shipping contact at the exporting institution. Rodents are accepted Monday thru Thursdays and must reach NYUSoM and DLAR at MSB 185 by 2 pm. Animals are not accepted on Fridays or on the weekends.
- DLAR will charge the PI’s account for the shipment, if the PI at NYU is paying the courier charges.
- Questions regarding procurement of rodents may be directed to:
Vanda Williams at 212-263-2883 or firstname.lastname@example.org
Procurement of rodents from national sources should follow the same instruction as above with the exception of clearing through customs and the need for an import permit.